Visitor Check-In System: under 30 seconds at the front desk
Replace the paper logbook with an iPad kiosk visitors use on their own. Photo, ID, NDA and badge in under 30 seconds, and the host gets a Slack or Teams message the moment their guest arrives. Every sign-in lands in an immutable audit log, with SSO on every plan.
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Visitor check-in
A sign-in sheet is slow for visitors and useless to security.
Illegible and incomplete
Handwritten names, no photo, no ID check and no signature you can find when someone asks who was on-site last Tuesday.
Hosts left waiting
Reception phones around to find the host while the visitor stands in the lobby.
No idea who is still inside
When the alarm sounds, a clipboard can't tell you which visitors haven't left.
Privacy on display
An open logbook shows every earlier visitor's name and company to the next person who signs in.
Same security depth. Half the cost.
Core security features ship on every plan — SSO, audit log, SOC 2 and ISO 27001 trust badges included from Starter up.
$1,000
/location/yr
Professional front desk with core security features. Up to 5 sites.
SSO + MFA · Immutable audit log · iPad kiosk + web check-in
$2,000
/location/yr
Multi-site with security screening and advanced badges. Up to 15 sites.
Watchlist screening · Facial recognition · Advanced Badge Designer · HIPAA BAA
Custom
Strategic vendor for regulated multi-site enterprises. Unlimited sites.
ITAR/CMMC packs · SCIM 2.0 · Named CSM, 99.9% SLA
Pre-register guests in bulk.
Hosts invite visitors ahead of time, up to 200 per event, and each guest gets an email with a QR code for a faster sign-in.
Self-service on an iPad.
Visitors sign in on an iPad kiosk or scan the walk-in QR code. The kiosk captures their photo, ID and signed NDA, then prints a badge.
One tap for hosts.
The host gets a message in Slack, Microsoft Teams, Google Chat, Webex, SMS or email as soon as their visitor checks in.
Searchable and immutable.
Every check-in and check-out is time-stamped in the audit log, so reception, security and auditors see the same record.
Check-in experience
Documents & screening
Host notifications
Audit & safety
Enterprise-ready
Held by Visitly
SOC 2 Type II and ISO 27001 certified, GDPR and CCPA compliant, with a HIPAA BAA executed at contract.
Supports your program
Visitor records, controls and evidence exports for the HIPAA, ITAR, CMMC, OSHA or FERPA program your team owns.
Encrypted by default
TLS 1.3 in transit, AES-256 at rest, and an annual third-party penetration test.
Evacuation on every plan
Email and in-kiosk evacuation alerts with a live visitor roster.
Identity you already run
SSO with Okta, Entra ID and more on every plan; SCIM at Enterprise.
Regional data residency
US by default; EU or APAC region pinning on Enterprise.
Visitor check-in system questions
What hardware does the check-in kiosk need?
An iPad you already own and a standard badge printer. There is no proprietary kiosk to buy or rent, and visitors can also check in on their own phone by scanning a QR code.
How long does a visitor check-in take?
Under 30 seconds for a typical visitor: photo, details, signed NDA and a printed badge. Pre-registered visitors move faster still.
How are hosts notified?
Instantly, in the channel they already use: Slack, Microsoft Teams, Google Chat, Webex, SMS or email. Starter includes one notification channel; Business and Enterprise include them all.
Can visitors sign NDAs and safety documents at check-in?
Yes. Visitors sign NDAs, waivers and policy acknowledgments on the kiosk as part of the flow, and each signed copy is stored with their visit record.
Is a digital visitor log good enough for an audit?
Yes. Every entry is time-stamped in an immutable audit log on every plan, and Business adds audit log search and export. Visitly holds SOC 2 Type II and ISO 27001 certifications.
How much does a visitor check-in system cost?
Visitly is priced per location: Starter is $1,000 and Business $2,000 per location per year, and Enterprise is a custom quote. Use the savings calculator on this page to compare it with what you pay today.
See what switching to Visitly saves you
A few questions. About 20 seconds.
Retire the logbook this week
Book a demo or talk to sales. We'll set up a check-in flow for your lobby and connect it to Slack or Teams.