Managing visitors in healthcare facilities is a critical yet often overlooked aspect of operations.
- Did you know that 69% of U.S. healthcare facilities report visitor-related security incidents?
Hospitals, clinics, and other healthcare settings need a visitor management system (VMS) that ensures safety, compliance, and efficiency—all while providing an optimal experience for patients, staff, and visitors alike.
In the post-COVID era, where hygiene and social distancing have become non-negotiable, healthcare facilities are turning to contactless visitor management solutions, and Data supports it all.
- The US holds the largest share of the global VMS market. A whopping 88.28% share within North America in 2023.
The days of manual check-ins using paper logs, which are prone to errors and pose safety concerns, are behind us.
Today’s visitor management systems offer automated, real-time solutions that not only streamline visitor tracking but also ensure compliance with privacy regulations, like HIPAA.
If you’re looking for a healthcare visitor management system that meets all your needs, this blog will help you find 5 top-notch, high-performing, and budget-friendly options. Read on.
What Are the Top 5 Healthcare Visitor Management Systems?
As of 2026, these are considered the best 5 options for hospital visitor management.
- Visitly – Real-time tracking, emergency management, customizable workflows, and HIPAA compliance.
- Envoy – Easy visitor registration, access control integration, and strong healthcare compliance features.
- Eptura Visitor (Proxyclick) – Flexible workflows, touchless check-ins, and department-level customization.
- FacilityOS (iLobby) – Built for large hospitals with multi-location support, compliance, and analytics.
- SwipedOn – Simple, user-friendly solution with contactless check-ins and real-time visitor notifications.
#1. Visitly: The Comprehensive Visitor Management for Healthcare Facilities
Visitly, one of the leading visitor management systems for healthcare facilities, is specifically designed to meet the emerging needs in a post-COVID world.
Whether it’s a hospital, clinic, or private healthcare practice, Visitly simplifies the check-in process, enhances security, and ensures compliance with healthcare regulations.
Key Features of Visitly for Hospital Visitor Management:
- Contactless check-in: In a healthcare setting, minimizing physical contact is crucial for maintaining hygiene and safety. Visitly’s contactless check-in system enables visitors to register via kiosks or mobile apps, thereby reducing the risk of cross-contamination.
- Real-time monitoring: Track every visitor in real-time. View who is on-site, when they arrived, and when they left, providing enhanced security for both staff and patients.
- Customizable workflows: Visitly’s flexible platform enables you to create workflows tailored to your healthcare facility’s specific needs, including pre-appointment check-ins, department-specific check-ins, and more.
- HIPAA-compliant: Visitly ensures that all visitor data is securely stored and processed in accordance with healthcare regulations, protecting patient privacy.
- Emergency management tools: In the event of an emergency, Visitly’s system can provide real-time data on the location of visitors, enabling staff to respond and account for everyone on-site quickly.
How Visitly Solves Healthcare Facility Problems:
- Visitly, as a visitor management system for hospitals, addresses several pain points faced by healthcare facilities, including inefficiencies in visitor tracking, manual errors, and security risks.
- By automating the check-in process, Visitly reduces human error and ensures that visitor data is recorded and updated in real-time.
- The contactless check-in feature enhances hygiene practices, reducing the spread of germs. Its easy integration with other healthcare systems means that you can have a fully streamlined visitor management experience.
Want to see how Visitly solves problems and streamlines operations for your healthcare facility for the next 14 days?
Sign up for a FREE trial today.
2. Envoy: Automate Your Visitor Management and Maintain Healthcare Compliance
Envoy is trusted by organizations across various industries, including healthcare. Known for its ease of use and comprehensive features, Envoy enables healthcare facilities to efficiently track visitors, ensure compliance, and maintain a high level of security.
Key Features for Hospital Visitor Management:
- Easy visitor registration and tracking: Envoy’s simple sign-in process enables healthcare facilities to efficiently manage visitors and contractors, eliminating bottlenecks.
- Integration with access control systems: Envoy integrates seamlessly with existing security systems, ensuring only authorized visitors can access restricted areas.
- HIPAA-compliant features: Ensures that visitor data is securely stored and managed, helping healthcare facilities stay compliant with HIPAA regulations.
How Envoy Solves Healthcare Facility Problems:
- Envoy automates the visitor check-in process, reducing wait times and improving operational efficiency.
- By integrating with access control systems, it ensures that only authorized personnel and visitors can access restricted healthcare areas, improving security.
- Additionally, its HIPAA-compliant features help ensure patient and visitor privacy is always protected.
Pricing:
A Quick Overview of Envoy:
3. Eptura Visitor (Formerly Proxyclick): Track Your Healthcare Visitor Traffic at Ease
Eptura Visitor is a highly customizable visitor management solution for healthcare facilities with specific needs across multiple departments.
Key Features for Hospital Visitor Management:
- Real-time data tracking and reporting: Track and monitor visitor activity in real-time, helping healthcare staff stay informed and responsive.
- Touchless check-in options: Promotes a contactless, hygienic check-in experience for visitors, enhancing safety in healthcare environments.
- Easy integration with IT infrastructure: Eptura integrates easily with your existing healthcare management software and IT infrastructure, streamlining operations.
How Eptura Visitor Solves Healthcare Facility Problems:
- Eptura Visitor helps streamline visitor management by offering a flexible, customizable solution for healthcare facilities.
- Whether it’s for contractors, patients, or staff, Eptura adapts to various visitor types, ensuring that workflows are tailored to each department’s specific needs.
- Its real-time tracking provides better visibility into visitor traffic and enhances security, while integration with existing systems reduces administrative overhead.
Pricing:
4. FacilityOs (Formerly iLobby): Manage Visitors in Multiple Healthcare Facilities
FacilityOs (formerly iLobby) is a robust visitor management system designed for high-traffic healthcare facilities. Whether managing visitors at a large hospital or multi-location clinics, FacilityOs maintains security & compliance with healthcare regulations.
Key Features for Hospital Visitor Management:
- Multi-location support: Manage visitors across multiple departments, clinics, or different healthcare locations from a centralized platform.
- Health and safety compliance: FacilityOs ensures your healthcare facility meets the latest health regulations, including HIPAA compliance and safety protocols.
- Reporting and analytics: Use data-driven insights to track visitor flow, optimize check-in times, and ensure efficient management of visitor traffic.
How FacilityOs Solves Healthcare Facility Problems:
- FacilityOs enables healthcare facilities to manage large volumes of visitors across multiple locations without compromising security or compliance.
- Its compliance features ensure that visitor data is handled securely and that your facility is always in compliance with health regulations.
- Additionally, its robust reporting and analytics tools allow healthcare administrators to track and optimize visitor flow, ensuring a seamless visitor experience.
Pricing:
5. SwipedOn: User-friendly Visitor Management for Healthcare Facilities
SwipedOn is a user-friendly visitor management system designed for healthcare facilities that require a straightforward solution. Ideal for smaller facilities or those with simpler needs.
Key Features for Hospital Visitor Management:
- Easy-to-use interface: SwipedOn’s user-friendly platform minimizes training time, ensuring that both staff and visitors can quickly adapt to the system.
- Touchless check-in for safety: Visitors can check in without touching physical surfaces, helping to maintain hygiene and safety in healthcare environments.
- Instant visitor notifications and reporting: SwipedOn provides real-time alerts when visitors arrive, helping staff stay informed and improve operational efficiency.
How SwipedOn Solves Healthcare Facility Problems:
- SwipedOn streamlines the visitor check-in process with its intuitive interface, reducing time spent on administrative tasks and allowing staff to focus more on patient care.
- The contactless check-in feature ensures that visitors don’t have to touch any surfaces, reducing the risk of spreading germs.
- Real-time notifications and reporting give staff instant insights into visitor activity, helping manage the flow of people through the facility more effectively.
Pricing:
A Quick Overview of SwipedOn:
What Features Should You Look for in a Visitor Management System for Hospitals?
The right healthcare visitor management system should balance workplace safety, compliance, and ease of use. Here are the key features to look for:
- Contactless Check-In – Limit physical touchpoints to improve hygiene and safety.
- HIPAA Compliance – Protect sensitive patient and visitor data in line with healthcare regulations.
- Seamless Integration – Connect with your hospital’s existing IT, access control, and healthcare systems.
- Real-Time Tracking – Monitor visitor activity instantly for enhanced security and faster response times.
- Customizable Workflows – Adapt check-in processes for patients, vendors, or contractors as needed.
- Emergency Management Tools – Quickly locate and account for visitors during emergencies.
- Reporting & Analytics – Get data-driven insights to optimize visitor flow and compliance audits.
- Scalability – Select a system that scales with your healthcare facility’s size and evolving needs.
Suggested Read: The Importance of Secure Visitor Management Systems in Hospitals
How Visitly Secures Visitor Management for Healthcare Facilities?
Visitly works more than a digital check-in tool—it’s a complete healthcare visitor management system designed to meet the complex needs of hospitals and clinics, covering well-rounded features like these:
- Touchless Check-Ins – Reduce infection risks with mobile, kiosk, or Face ID check-ins.
- Health Screening Questions – Screen visitors for symptoms or risks to comply with safety protocols and enable contact tracing.
- HIPAA-Compliant Data Security – Protect sensitive visitor and patient information with healthcare-grade privacy safeguards.
- Visitor Approvals & ID Badges – Control access by pre-approving visitors and printing secure badges.
- Pre-Registration – Speed up check-ins by allowing patients, vendors, or contractors to register in advance.
- Evacuation & Emergency Management – Instantly locate visitors in critical situations for faster response.
- Smart Integrations – Connect with tools like Microsoft Teams, Slack, Azure AD, Okta, and more for real-time notifications and streamlined workflows.
- Automated Logs & Analytics – Maintain accurate visitor records for audits, security & compliance management, and operational insights.
Visitly has streamlined visitor tracking and reporting for an Australian healthcare provider, enhancing staff monitoring and improving operational efficiency with its intuitive system.
How? Check out the NDCH case study here.
By combining compliance, security, and efficiency, Visitly stands out among all visitor management systems for hospitals.
Sign up for a FREE trial today.
Conclusion: How to Choose the Right Healthcare VMS?
Each hospital visitor management system has its strengths. Envoy is ideal for facilities that require access control integration. Eptura Visitor (Proxyclick) works well for multi-department customization. FacilityOS (iLobby) suits high-traffic hospitals with multi-location needs. SwipedOn is ideal for smaller healthcare facilities seeking a straightforward, user-friendly solution.
For healthcare providers seeking a comprehensive visitor management system that integrates HIPAA compliance, contactless check-ins, real-time tracking, and emergency response tools, Visitly provides the most complete solution.Want to see Visitly in action? Sign up for a FREE trial today.
FAQs
1. What is a healthcare visitor management system, and why do hospitals need it?
A healthcare visitor management system is software that automates visitor check-ins in hospitals, clinics, and other healthcare facilities. It enhances security, ensures HIPAA compliance, minimizes manual errors, and enables staff to track visitors in real-time. Hospitals use it to create a safe, compliant, and efficient environment for patients, staff, and visitors.
2. Which is the best hospital visitor management system in 2025?
The leading hospital visitor management systems in 2025 include Visitly, Envoy, Eptura Visitor (formerly Proxyclick), FacilityOS (formerly iLobby), and SwipedOn. Each has unique strengths, but Visitly offers the most complete visitor management system for hospitals, with HIPAA compliance, contactless check-ins, real-time monitoring, and emergency response tools.
3. How does a visitor management system for healthcare facilities improve compliance?
A visitor management system for healthcare facilities ensures compliance by securely storing visitor data, supporting HIPAA privacy standards, and generating audit-ready records. It also helps hospitals meet safety requirements with health screenings, access control, and contact tracing features.
4. How does a visitor management system for hospitals improve patient and staff safety?
A hospital visitor management system enhances safety by providing real-time visitor tracking, ensuring only authorized individuals have access to sensitive areas, and supporting health screenings at check-in. In emergencies, it supplies instant data on who is on-site, enabling faster evacuation and response.
5. How much does a visitor management system for healthcare facilities cost?
The cost of a visitor management system for hospitals varies based on features and facility size. Basic systems may start at $29/month, while advanced healthcare-focused solutions, such as Visitly, begin at $49/month, including HIPAA compliance, integrations, real-time monitoring, and emergency management tools.
