Guest Sign-In App Comparison: Visitly vs. Envoy vs. Proxyclick

Did you know: According to reports, nearly 80% of organizations still rely on manual visitor logs, even though IDC reports that human-driven visitor check-in processes are responsible for 52% of workplace security incidents?

It’s a risky gap in a world where offices handle constant foot traffic from clients, contractors, interview candidates, and partners.

Today’s businesses need more than a sign-in sheet. They need a modern visitor management system, one that protects people, enforces compliance, and delivers a smooth guest experience from the moment someone walks in.

But here’s where most teams get stuck:

Envoy, Proxyclick, and Visitly all position themselves as powerful visitor management software options. On paper, they appear similar. In reality, they differ widely in security controls, iPad check-in workflows, pricing transparency, scalability, and overall ease of rollout.

This comparison cuts through the confusion.

You’ll learn how Visitly, Envoy, and Proxyclick (now Eptura Visitor) stack up across real-world criteria, which tool fits which type of workplace, and what matters most when selecting a guest sign-in app for a growing business.

Let’s break it down!

What Should Businesses Look For in a Guest Sign-In App Today?

Many companies still rely on paper logs or basic tablets, even though studies show that more than half of workplace security issues start at reception.

This makes choosing the right guest sign-in app a key decision for any modern workplace using a visitor management system.

Here’s what matters most when comparing Visitly, Envoy, and Proxyclick.

1. Fast, Intuitive Check-In Experience

Your visitor sign-in app, iPad, or iPad guest sign-in app needs to be quick and frictionless.

Look for:

• One-tap or QR code check-in system
• App-free “sign in as a guest” flows.
• Brand customization
• Smooth returning-visitor experience

2. Real-Time Host Notifications

A strong sign-in app visitor management tool instantly alerts hosts through email, SMS, Slack, or Teams—cutting visitor waiting time and improving coordination.

3. Compliance, Agreements & Watchlists

Your visitor management software must support:

• NDA & policy signing
• Screening questions
• Watchlist checks
• Audit-ready logs

4. Strong iPad-Based Experience

Most companies rely on an iPad visitor sign-in app, so stability and customization matter.

Look for:

• Branded screens
• Touchless sign-in
• Simple admin controls
• Offline fallback

5. Emergency Evacuation Features

Your office visitor management system must help you act quickly during an emergency.

Essential features:

• Real-time onsite list
• Evacuation alerts
• Visitor safety confirmation
• Printable reports

6. Integrations With Your Tech Stack

A modern guest sign-in app should connect to tools you already use:

• Google Workspace
• Microsoft 365
• Slack / Teams
• Access control systems

7. Transparent Pricing

Avoid tools that charge extra for basics like badges, emergency notifications, or watchlists.

How Do Visitly, Envoy, and Proxyclick Compare on Core Visitor Management Features?

Choosing the right guest sign-in app becomes easier when you break it down into the features that actually shape day-to-day operations—speed, security, compliance, emergency readiness, and staff workflows.

Below is a practical comparison that decision-makers can use to shortlist the best-fit tool for their workplace.

1. Visitor Registration & Check-In Experience (Speed, UX, iPad Readiness)

A fast, frictionless check-in flow sets the tone for your visitor experience. The best-performing platforms deliver an intuitive iPad visitor sign-in app interface, a smooth iPad guest sign-in app journey, and instant onboarding without training visitors.

How They Compare:

Visitly

• Clean, modern iPad UI with customizable branding
• App-free onboarding—guests sign in as a guest with a contactless QR code scanning system or touch.
• Supports visitor pre-registration, recurring visitor profiles, and bulk invites
• Lightning-fast load speed, ideal for busy lobbies
• Fully customizable visitor flows.

Envoy

• Good iPad experience, but template-based customization
• Strong QR check-in, but guest flows feel heavier for smaller teams.
• Requires more setup for branding flexibility
• Better suited for enterprises with complex visitor flows

Proxyclick

• Enterprise-focused visitor flows
• Advanced pre-registration, but heavier onboarding for casual visitors
• Custom branding options, but at higher pricing tiers

Key Takeaway

If you want a clean, fast, and reliable visitor sign-in app for iPad in high-traffic environments, Visitly offers the simplest UX with the quickest time-to-value.

2. Security & Compliance Features Compared

Security has become the top filter for evaluating automated visitor management software, especially in industries with strict audit, risk, and data policies.

Here’s how the three tools stack up for workplace safety.

Visitly

• Automated watchlists with block/flag rules
• ID scanning for identity validation
• Digital NDA and policy signing directly on the iPad.
• Photo capture for accurate visitor verification
• Exportable, audit-ready trails
• Ideal for regulated industries like healthcare, manufacturing & education.

Envoy

• Strong security suite, with advanced badge printing & visitor screening
• Deeper integrations with enterprise security tools
• Access control system integrations are available at higher tiers.

Proxyclick

• Built for enterprise-grade compliance
• Robust audit trail, ID match, and advanced risk scoring
• Powerful but expensive for mid-size organizations

Key Takeaway

All three offer strong security, but Visitly balances compliance strength + ease of use without the complex setup or premium pricing of Envoy/Proxyclick.

3. Workplace Safety & Emergency Evacuation Tools

In real emergency management, speed and visibility matter. The right guest sign-in app should provide instant on-site visibility and automated evacuation support.

Visitly

• Real-time visitor tracking with accurate presence photos
• iPad-based evacuation alerts that freeze additional sign-ins
• Host notifications for missing visitors
• Printable evacuation lists for audits
• Designed for fast response across multi-location offices

Envoy

• Offers evacuation notifications & roll-call features
• Best suited for organizations with full Envoy ecosystem adoption

Proxyclick

• Comprehensive visitor safety tools, but require advanced configuration.
• More complex interface for teams without dedicated admin support

Key Takeaway

Visitly offers the most straightforward yet most powerful emergency workflow, especially for teams with limited training time.

4. Employee, Staff, and Contractor Management

Modern workplaces need a unified way to manage visitors, contractors, vendors, and temporary workers through a single staff and visitor sign-in app.

Visitly

• Dedicated staff check-in/out workflow
• Contractor approvals & workflows
• Bulk pre-registration for large teams
• Full cross-location presence visibility
• Ideal for hybrid workplaces

Envoy

• Strong employee attendance & hybrid work features
• Better for organizations using Envoy Workplace or Rooms

Proxyclick

• Contractor management is strong but more enterprise-focused
• Configuration-heavy for smaller teams

Key Takeaway

If you want visitor, staff, and contractor management in one streamlined interface, Visitly offers the most balanced and scalable approach.

Pricing Comparison: Visitly vs. Envoy vs. Proxyclick

Here’s the part most teams underestimate:

The various guest sign-in apps can look similar on the surface, but their pricing models can be miles apart—especially once you add more locations, kiosks, and security features.

Let’s look at how Visitly, Envoy, and Proxyclick compare on cost, what’s included by default, and where hidden costs usually show up.

How Much Does Visitly Cost?

Visitly keeps pricing transparent and straightforward, with plans clearly listed on its site and marketplaces:

• Starter – $49 per location/month

• 1 connected iPad
• Up to 50 employees
• Up to 100 visits/month

• Business – $75 per location/month
  • Unlimited connected iPads
  • Up to 250 employees
  • Unlimited visits
• Enterprise – custom pricing
  • Fully featured, unlimited iPads, priority support, and advanced controls.

Visitly also offers a 14-day free trial and, according to software directories, a free version for basic visitor use cases—ideal if you want a guest check-in app free option to test workflows before scaling.

Notably, Visitly’s paid plans include core visitor management features and capabilities such as:

• iPad-based check-in (iPad visitor sign-in app experience)
• Customizable sign-in flows
• Real-time host notifications
• Badge printing
• Visitor types (guests, contractors, staff)
• Integrations with existing systems

You don’t need to jump to an “Enterprise” tier to unlock basics.

How Much Does Envoy Cost?

Envoy takes a more “enterprise SaaS” approach to pricing:

• Envoy Visitors Basic – Free
  • Unlimited visitors
  • Host notifications
  • iPad sign-in (a good entry-level sign-in app with a visitor management option).
• Standard – roughly $109–$131 per location/month (billed annually)
  • Everything in Basic
  • Badge printing, legal documents, pre-registration, and more reporting.
• Premium—roughly $329–$395 per location/month (billed annually)
  • Custom branding, analytics, SSO integrations, visitor photos, and more security features.
• Enterprise – custom quote
  • Access control, blocklists, advanced ID scanning, deeper security

Envoy’s own site pushes you to “contact sales” for full workplace pricing.

The most advanced security, SSO, and access-control integrations sit in the upper tiers, making Envoy powerful—but also significantly more expensive as you scale locations and kiosks.

How Much Does Proxyclick/Eptura Visitor Cost?

Proxyclick has been rebranded as Eptura Visitor. Officially:

• Pricing is not listed publicly on the leading site.
• Eptura uses a tiered pricing structure across its Workplace/Asset/Visitor products, with quotes provided by sales.

Recent product and pricing reviews indicate:

• General estimates place Eptura Visitor at around $7,500 per year for a base package, plus implementation fees.
• Pricing is considered “high cost with opaque pricing”, with details shared only after sales conversations.

In short, Eptura Visitor is positioned as an enterprise-grade visitor management system, typically suited for large organizations with dedicated workplace/IT teams and bigger budgets.

Sign In as a Guest: How Smooth is the Visitor Experience Across These Three Platforms?

This section compares how Visitly, Envoy, and Proxyclick handle the complete guest sign-in workflow—from scanning a QR code to recognizing returning visitors. If your workplace experiences high foot traffic, this is the factor that affects daily efficiency the most.

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1. QR Code Sign-In Experience

A modern visitor sign-in app on an iPad should reduce friction, not create steps. QR codes have become the gold standard for fast entry.

Visitly

• Visitors scan a QR code and check in instantly—no app needed.
• Works great for daily guests, contractors, and vendors.
• Supports pre-registration for even faster access.

Envoy

• Strong QR workflows, but the best features sit behind higher-tier plans.
• Some steps require an app installation, depending on the configuration.

Proxyclick

• Enterprise-led QR flows with custom configurations.
• Setup takes longer and may require admin training.

2. Face Recognition & Returning Visitor Speed

Visitors hate having to retype the exact details. A smart iPad guest sign-in app should remove that.

Visitly

• Fast returning visitor identification.
• No profile setup needed
• Ideal for recurring contractors, part-time staff, or vendor teams

Envoy

• Offers returning visitor detection
• Works best with app-based visitor profiles

Proxyclick

• Very advanced visitor recognition
• Best fit for enterprise security needs, but complex to configure

3. App-Free Visitor Experience

No one wants to download an app to sign in as a guest.

Visitly

• 100% app-free
• Works instantly across iPad, QR code, and browser
• Reduces visitor friction dramatically

Envoy

• Encourages app usage for premium features
• Web check-in works, but is not as seamless.

Proxyclick

• Mostly enterprise-driven flows
• App-free sign-in is supported, but not as intuitive.

4. Language Support and Accessibility

Modern workplaces host global teams—language inclusivity matters.

Visitly

• Strong multilingual support
• Clean UI for accessibility needs
• Easy customisation for hospitality, education, tech, and logistics

Envoy

• Supports multiple languages
• Some advanced configurations require higher-tier plans.

Proxyclick

• Excellent language coverage for global enterprises

5. Accessibility

A guest sign-in app should support all visitors—elderly guests, differently abled individuals, and international customers.

Visitly

• Clear, minimalist UI
• Large touchpoints on iPad
• Guided flows for effortless navigation

Envoy

• Professional UI, but sometimes feels feature-heavy for new visitors.

Proxyclick

• Enterprise UI with more steps

Staff and Visitor Sign-In App: Which Tool Handles Both Best?

1. Staff Time Tracking: Efficient & Accurate

It’s no secret that companies need to track both visitor and staff attendance. But staff time tracking requires a system that integrates with payroll systems, HR tools, and workplace security policies.

Here’s how the three platforms compare:

Visitly

• Staff Time Tracking: Robust and simple integration for tracking employee check-in/out times
• Customizable Fields: Ability to add notes for special staff requirements
• Touchless Entry: Streamlined, especially for frequent workers using the iPad guest sign-in app
• Integrated with HR: Works with most HRIS systems for smooth payroll integration

Envoy

• Staff Time Tracking: Basic functionality for employee check-ins, but limited features for deeper tracking and reporting
• Integrated with Google Calendar: Syncing works well, but lacks full payroll system integration.
• Touchless Entry: Available, but requires a higher-tier subscription plan.

Proxyclick

• Staff Time Tracking: Robust for large organizations but lacks deep integration with other HR tools
• Advanced Reporting: Offers detailed reports for larger enterprises, making it a fit for companies with 100+ employees

2. Employee Presence Dashboard: Real-Time Visibility

The employee presence dashboard is a feature most companies ignore until it becomes a necessity. Knowing who is in or out of the office helps your HR, IT, and security teams react quickly and accurately.

Visitly

• Real-Time Presence: View live check-ins and check-outs across multiple locations
• Access Control: Syncs seamlessly with physical access control systems
• Guest + Staff Split: Simple, intuitive dashboard to separate visitor check-ins and staff presence

Envoy

• Real-Time Presence: Provides real-time updates for visitors, but is less flexible for employee presence
• Location-based Dashboards: Supports multi-location dashboards with the enterprise plan
• Staff Reporting: Not as integrated with employee tracking as Visitly

Proxyclick

• Real-Time Presence: Has a centralized dashboard for all offices, great for enterprises
• Advanced Admin Controls: Provides deeper control over staff permissions, but is more complex to manage
• Customizable: Tailor presence reporting with advanced filters

3. Visitor + Staff Separation in Reporting

Managing visitor and staff data together is necessary for security and auditing. But for efficiency, you’ll want a system that easily separates both record types and enables seamless reporting.

Visitly

• Dual System: Visitor data is separated from employee data, yet remains viewable in a single interface.
• Visitor Reports: Easily exportable visitor lists for emergency evacuations
• Staff Reports: Time-logged check-ins, with the ability to sync to HR systems for payroll

Envoy

• Integrated Reporting: Strong visitor reports with added capabilities for staff integration, but often requires higher-tier plans
• Manual Report Separation: Can get a bit cluttered for multi-use cases

Proxyclick

• Customizable Reports: Ideal for large enterprises needing granular separation between staff and guest data
• Complex Configuration: Requires setup expertise for best results

4. Touchless Entry

With the shift toward contactless interactions, your sign-in app should integrate touchless entry options that cater to modern needs.

Here’s how the three apps measure touchless visitor management:

Visitly

• Touchless QR Check-In: Scans QR codes easily for visitors and employees without any app download
• Efficient: Instant recognition for returning visitors with facial recognition capabilities
• Fast, Contactless Entry: Touchless visitor management system that is simple with intuitive flows for all types of guests

Envoy

• Touchless Check-In: Requires an app or tablet for scanning, but QR code and RFID card options are available on premium plans
• Facial Recognition: Only available with higher plans
• Enterprise Solution: High price point for top-tier touchless features

Proxyclick

• Touchless Entry: Advanced RFID and QR-based entry with complex setup
• Advanced Security: Uses face recognition and high-grade access protocols
• Enterprise-Focused: Primarily for large, high-security environments

Visitly vs. Envoy vs. Proxyclick: Which Fits Different Types of Organizations?

Choosing the right guest sign-in app comes down to your specific needs, whether that’s budget, compliance, or ease of use.

• For Startups and Mid-Size Businesses: Visitly stands out as the most budget-friendly, user-friendly option with simple integrations and a fast, intuitive deployment process.
• For Enterprises with Strict Compliance Needs: Both Envoy and Proxyclick offer advanced compliance features, including watchlists, NDA signing, and access control integration. Proxyclick is perfect for larger businesses with extensive compliance and reporting needs.
• For Multi-Location Businesses: Visitly offers centralized management without the complexity, making it an excellent choice for businesses with a few offices. Proxyclick excels for large enterprises, offering advanced reporting and access-control integration capabilities.

Quick Summary: Visitly vs. Envoy vs. Proxyclick

When to Choose Visitly:

• Best for Startups & Growing Businesses

Simple, intuitive design with a focus on essential features that streamline visitor management without unnecessary complexity.

• Key Strengths:
  • Cost-efficient pricing
  • Customizable iPad-based system
  • No app download required
  • Strong security & contractor management

When to Choose Envoy:

• Best for Enterprises with Multiple Locations

A robust, enterprise-grade solution that excels at handling large volumes of visitors across several offices.

• Key Strengths:
  • Extensive integrations with third-party tools (e.g., Slack, G Suite)
  • Comprehensive reporting and multi-location management

When to Choose Proxyclick:

• Best for High Compliance Needs

Ideal for industries with strict security and audit requirements.

• Key Strengths:
  • Advanced visitor data management
  • Access control integrations
  • Strong NDA signing and security features

Why Visitly Is the Better Choice for Fast, Secure, and Modern Visitor Check-Ins

Let’s explore why Visitly stands out from the competition, offering smart check-ins, robust security, and a streamlined process that make it the ideal choice for businesses of all sizes.

1. Effortless Check-Ins with Intuitive Design

Visitly’s interface is designed for simplicity. It’s easy for office admins and front desk teams to get started with minimal training. Whether it’s a quick check-in for a visitor or contractor, the system’s user-friendly interface ensures smooth operations from the get-go.

2. No Unnecessary Features, Just What You Need

Many platforms bloat their offerings with features that you don’t need and inflate costs. Visitly focuses on core, essential features like pre-registration, real-time notifications, and ID scanning without overcharging you for extra functionalities.

3. Top-Notch Security with Watchlists and ID Verification

Visitly’s security features ensure your workplace stays safe. With watchlists, ID verification, and real-time alerts, you can easily manage access and ensure compliance with ease.

4. Contractor Management Made Seamless

Managing contractors doesn’t have to be a hassle. Visitly makes it easy to integrate contractors into your visitor management workflow with features like bulk pre-registration and customizable check-in forms.

5. Streamlined Emergency Management

In case of an emergency, Visitly provides real-time notifications and visitor tracking via the iPad interface, making emergency management efficient and transparent.

6. Flexible Pricing for Mid-Market Companies

Visitly offers flexible pricing that’s tailored to the needs of mid-market businesses. It provides scalable solutions that grow with your company, unlike other platforms that might overcharge you for features you don’t need.

7. Customer Support that Works for You

One of the most significant advantages of Visitly is its dedicated customer support team. Whether you’re setting up your system or troubleshooting an issue, Visitly’s support team responds quickly and keeps downtime to a minimum.

In Summary: Why Choose Visitly

• Effortless check-ins with an intuitive design
• Cost-effective with no unnecessary features
• Robust security with watchlists and ID verification
• Seamless contractor management
• Real-time emergency management for fast responses
• Flexible pricing tailored to growing companies
• Responsive customer support that’s always there when you need it

Closing Thoughts

The comparison between Visitly, Envoy, and Proxyclick highlights key distinctions that will shape your decision on the best guest sign-in app for your business:

• Visitly stands out for its affordability, intuitive design, and easy integration with your existing systems. For companies seeking a no-fuss, secure, and cost-effective solution, it checks all the boxes.
• Envoy is great for large enterprises that need advanced features like multi-location management, but it comes at a premium price.
• Proxyclick shines for businesses with strict compliance needs, but it too can become expensive as your needs scale.

Why Visitly?

With its transparent pricing, strong security features, and simple setup, Visitly is the perfect solution for growing businesses needing a reliable guest sign-in app. It’s especially suitable for companies that want to keep things simple but secure.

Take Action

Explore Visitly further or start a free trial today. It’s time to simplify your visitor management and ensure your office security without the complexity.

FAQs About Mailroom Management Software

1. Which guest sign-in app is best for small and growing businesses?

Visitly is ideal for small and growing businesses, offering an intuitive design, transparent pricing, and essential features without complexity. It’s easy to set up, secure, and customize, making it a perfect fit for businesses looking for cost-effective visitor management.

2. Which iPad visitor sign-in app offers the best speed and UX?

Visitly offers the best speed and user experience on iPads. With a clean, responsive interface, it ensures fast check-ins and smooth interactions, enhancing the overall visitor experience.

3. Which app is most secure for visitor management?

Visitly excels in security, offering features like ID scanning, digital document signing, watchlists, and real-time notifications. It ensures secure data handling, making it an excellent choice for businesses focused on protecting sensitive information.

4. What integrations matter most in a guest sign-in app?

Key integrations include HR systems, calendar sync, access control (e.g., doors or badges), and tools like Google Workspace, MS365, and Slack. These integrations streamline workflows, enhance communication, and ensure seamless visitor management.

5. What is the most cost-effective visitor management system?

Visitly is the most cost-effective solution, providing essential features at a competitive price. It delivers excellent value with no hidden fees, offering businesses a secure, efficient, and scalable guest sign-in system.

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